Board Meeting Minutes 1/8/2025

by | Mar 22, 2025 | Uncategorized | 0 comments

The National At-Home Dad Network

Board Meeting Agenda

1/8/2025 9:30pm Eastern 6:30pm Pacific

 

  1. Call to Order 9:35pm Eastern
  2. Roll Call All directors present
  3. Treasurer’s Report https://docs.google.com/spreadsheets/d/1n_wRbWgchMmibIe-QuUXo4oweHjpd3cWhIQn621v3E0/edit?usp=sharing Motion to approve minutes by Matt seconded by Danny. Passed unanimously  
  4. Ongoing Efforts
    1. Account ownership transfer Social Media Ownership email account created. Transfers are in process
      1. Canva
      2. Discord 
    2. Policy change for membership dues distribution “Annual dues are set at $35, $5 of dues are allocated to the Brian Dixon Memorial Scholarship Fund if the scholarship fund balance is under $5000. As soon as the scholarship balance is $5000 or more, the full $35 membership fee will go to the general fund.” Paul motioned for the policy change Kyle seconded. Passed unanimously 
    3. HDC San Antonio
      1. Vendor list from the LGBT Chamber of Commerce Received vendor list.
    4. LGBTQ+ Community Panel Jeffrey has a call scheduled with a broad group of LGBTQ+ dads to discuss the panel and decide if they are comfortable with being a part of it as well as how publicly out they want to be.
    5. Printful Switch The transfer is complete. They have over 1100 items available. Matt will work with JHG about redesigning some logos for embroidery.
      1. Additional Samples
        1. 3 per month at discount 30% discount from cost.
        2. Hats Embroidery needs to be reworked
          1. DDBS
          2. RAD!
        3. Polo embroidered
      2. Product ideas Directors are encouraged to look at the products and see what pops out to them.
    6. January membership drive Marketing is all scheduled. Jeffrey suggested that we need to reach out to our community to find the people with a following to share and repost some of our membership posts. We need to get this message out to a larger audience. We have talked about putting together a social media/creator pass for the convention. We need to formalize the asks and requirements to get this type of pass. Jeffrey will help with the development of the policy. 
      1. Livestream Event with HomeDadChat on DadX Discussions This was not set up in time to actually be able to do it well. Matt will begin the scheduling and production for a Father’s Day membership drive livestream.  
        1. Guests 
          1. First timer attendee
          2. Long term attendee
          3. President
          4. Other ideas
    7. Creation of a Budget Committee We talked about 3 to 4 members. Treasurer, Convention chair, Scholarship committee, and possibly others. This committee will take some work off the treasurer. They can create a budget and allocate funds to different committees. This will be fleshed out at the board retreat. We can rename and repurpose the finance committee to serve this function. 
      1. Committee members We are still open to having a non-board member on this committee to add to transparency
    8. HDC XXX 2026 location
      1. New Orleans 
  5. December Slack Discussions and Votes
    1. Approval of December minutes 6 yes votes 3 abstaining
    2. Shipping holiday cards directly from Shutterfly
    3. Vote to sign contract for HDC 2026 with the Drury in New Orleans vote passed unanimously 
    4. Research into insurance coverage
      1. We are covered as a board for any issues that might come up. We can't personally be held liable. He said that's a common insurance product for non profits
      2. We also have liability insurance which includes a liquor addon for free. So we are also covered for anything that might happen, even if alcohol related
    5. The FOA committee forwarded a request to dispense $200.00 to a dad in need.
      1. Dispensation was approved with 6 yes votes and 3 abstaining
    6. Matt received the Printful samples he purchased. Quality was absolutely top notch.
    7. TNAHDN stores (standard and member) have been built on printful.
    8. Links on the website have been changed to printful store
      1. We need to change the banner to printful as well
  6. Items to be discussed on Slack
    1. Referral rewards and point cost. We have fleshed out a lot of this on slack. The idea is that we value a referral point at $5. That covers the cost of a t-shirt at 5 points. This makes it easier for future boards to add items or swag without having to reinvent the system. Leaderboard is posted in the members area. Keith motioned to accept the $5 value for each referral point. Danny seconded. Passed unanimously  
    2. Agenda for the board retreat Directors are encouraged to bring any big ideas to the table at the retreat.
  7. New Efforts

Motion to adjourn Paul motioned to adjourn. Chris seconded. Motion passed unanimously. Meeting adjourned at 10:33pm Eastern.