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Board Meeting Minutes
1/14/2026 9:30 pm Eastern/6:30 pm Pacific
- Director check-ins (2 min per person)
- Call to order – Meeting was called to order at 9:44 Eastern
- Roll call – All nine directors were present
- Budget Committee
- Treasurer’s Report https://docs.google.com/spreadsheets/d/1zWjojc_tzQEzRgJAQtn1EJyFdPBilDWiV2iy3UnfO1w/edit?usp=sharing – Motion: Danny, Second: Chris - Treasurer’s Report was unanimously approved.
- Ongoing efforts
- HDC Chicago
- Confirming comps for HDC speakers and breakouts – The board discussed a 25% discount policy for breakout session presenters, with the option to allow for that discount to be donated back to the organization. It was also discussed that the organization still needs to reach the $20,000 food and beverage minimum to avoid penalties from the hotel
- Buying books to offset Anna Machin’s fee – It was decided that it would be left up to the Planning Committee whether to buy books for $15 per book to offset the cost of Dr. Machin’s speaking fee, as well as whether there would be the discount for breakout presenters.
- Membership Drive – Chris noted that 3 Free Dad Hugs t-shirts were purchased and that there were 44-45 members who joined during the drive, however most were renewal memberships and did not count toward the goal number. Paul raised concerns about member expiration notifications not going out to members through Zeffy and suggested that it be investigated so members know when their memberships have expired.
- Reword Committee to Team – The changing of “committees” to “teams” across the organization was discussed. This change would require Bylaw changes that would need to be voted on once the changes were made.
- Develop monthly reporting from each Team – Each team lead would submit a report about what their individual team(s) did in the previous month. The reports would be catered to each team’s activities and when they are actively working.
- Guidelines on interpersonal issues – Danny raised the need for clearer guidelines when it comes to interpersonal conflict between directors. It was noted that the current expectation is for adults to resolve conflicts directly, but formal processes need to be established.
- Options for Town Hall Moderator – Options were discussed for the Town Hall moderator, as well as the date of the Town Hall. However, the moderator and date were not finalized and will be discussed further in Slack before an announcement is made.
- Confirming comps for HDC speakers and breakouts – The board discussed a 25% discount policy for breakout session presenters, with the option to allow for that discount to be donated back to the organization. It was also discussed that the organization still needs to reach the $20,000 food and beverage minimum to avoid penalties from the hotel
- HDC Chicago
- Items to be discussed in Slack – Firming up of travel plans and Airbnb location will be done in Slack, as well as planning of travel details and a tour of the hotel where HomeDadCon will be held.
- New Business
- Motion to Adjourn – Motion: Danny, Second: Dale – Motion was approved 8-1 with Paul abstaining and meeting was adjourned at 10:50pm Eastern