Board Meeting Minutes 5-14-2026

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Board Meeting Minutes
5/14/2026 9:30 pm Eastern/6:30 pm Pacific

1. Director check-ins (2 min per person)
2. Call to order - 9:40pm EST
3. Roll call - 7 directors present (Jeffrey and Josh absent – will not count against two absence rule due to meeting reschedule)
4. Budget Committee
   • Treasurer’s Report: https://docs.google.com/spreadsheets/d/1FI58R9TFHdZArcUWzHDC8YD1I88om4fVyYuhmolfLzI/edit?usp=sharing – Anna Machin was overpaid for her flight and will refund the difference to the organization.  Motion: Danny, 2^nd: Dale, Passed: 7-2 abstain (not present)
   • Update on Bill/Divvy – we are set up and approved and ready to go – Paul is waiting to get his physical card so that he can add Under Treasurer Josh as an admin, and then get all other board members added
5. Ongoing efforts
   • Website Updates – no updates as far as actual creation, Kiernan asked if anyone knew how speaker videos pages were made – Kiernan is looking at other non-profits and seeing how they are set up so that we are more in line with other non-profits
   • Board Nominees – There are still only two nominees out of a minimum of three
   • June Membership Drive – Board will narrow down Dad Lounge shirt idea from four choices down to one. Membership Drive will begin on June 1^st and go through the end of the month. An idea for a Book Club shirt was suggested. Chris and Kiernan suggested another baking or bourbon-oriented Dad Lounge much like the cheesecake session. Kiernan suggested using a streaming channel, like the one we already have on YouTube, for when we have fundraising or cooking things. Chris also suggested using Discord.
   • Town Hall Discussion – The need for every director to attend a live Q&A when we already have a board@athomedad.org email address that goes to all board members that isn’t being used by the membership was brought up. The term “Town Hall” was talked about, since a typical Town Hall is the leadership talking about a topic and answering questions, which is not exactly what the previous Town Hall was based upon. The feeling is that the previous Town Hall was based upon member questions and had some information from leadership sprinkled in. Going forward, the town halls need to be based on the leadership having a set agenda, going through the topics of that agenda, and then having membership questions after the agenda is fulfilled.
6. Items to be discussed in Slack
   • Tagline to "replace" DDBS – Danny suggested talking with a professional company about the logistics of making such a big change within the organization.
7. New Business
   • HelpTexts review – Wonderful service, but providing for the membership would be cost prohibitive (50 accounts cost $4500)
   • Director class service term – The director term of service is currently set as, elected at the convention and start at the convention. The suggestion is to change it to January 1^st and run it for the calendar year so that we can do more onboarding and possibly have new board members shadow those that they are filling the role of.
   • IT person – There was seen to be a glaring lack of an IT person, there needs to be a 3^rd party that is there when someone needs to be removed (disconnected from bank accounts, Google Drive, etc.) so that that person isn’t the only person who has access to those things.
     • Onboarding adds -
     • Website -
     • Discord – Create a space for paid membership
8. Motion to Adjourn - Motion: Danny , 2^nd: Kiernan, Passed 7-2 abstain (not present) – 11:02pm EST